AnyDoc Software
OCR for AnyDoc
AnyDoc®INVOICE
AnyDoc®REMIT
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Manual data entry creates hidden expenses and inefficiencies inside an accounts payable
department. Every invoice that comes into your organization contains data that must be
transferred from paper to financial and document management systems. Usually, the task of
keying data is dispersed across a department, making it difficult to measure its negative
impact. But when employees are keying data, they're pulled from their core duties. This
creates a higher labor cost, because it takes more time to get the important work done.
Downstream decisions, such as payment approvals, can also be delayed when information doesn't
reach financial management systems quickly enough.
AnyDoc®INVOICE brings increased speed and efficiency into A/P departments by minimizing manual
data entry. The solution automatically captures and processes the data you need from invoices,
such as vendor ID numbers, invoice dates, purchase order numbers, line-item descriptions and
charges, payment terms, shipping charges, taxes and more.
Once information has been captured, validated and verified, data and images are ready for
automatic transfer on your schedule. Output can be directed to your financial database, ECM,
ERP, document management and/or workflow systems. Data can flow to multiple destinations
without increasing anyone's workload.
With accurate invoice information delivered faster, your organization can start the approvals
process sooner, providing substantial competitive advantages in reduced labor costs, higher
productivity, improved vendor relations and capitalization on negotiated payment terms.
Eliminate the headaches associated with paper-based processes
With AnyDoc®INVOICE, you can address the issues associated with paper-based systems that
inflate costs and slow productivity, including:
- Manually sorting documents
- Keying data manually into one or more backend systems
- Miskeying invoice data
- Physically routing documents through an organization for approval
- Making copies of invoices
- Manual cross-checking of line item and invoice totals
- Completing a two-way match of invoices to purchase orders
- Missing out on early-pay discounts
- Filing and retrieving documents
- Paying the same invoice more than once
- Locating lost or misfiled invoices
Accommodate your accounting processes and rules
AnyDoc®INVOICE provides hundreds of built-in rules which can be easily implemented to work with
your business processes. You can also define your own rules. With AnyDoc®INVOICE, you can:
- Check subtotal math (quantity x price balanced to the extended price)
- Check columnar math (extended price + tax + shipping + other fees balanced to the invoice
amount)
- Perform two-way matching between a purchase order and an invoice
- Validate a purchase order and its payment status to prevent duplicate payments
- Ensure invoice dates are in a valid date range
- Verify that vendor terms match negotiated agreements
- Confirm proper tax allocation
AnyDoc®INVOICE's automated table-lookup feature can automatically verify purchase order
numbers against information in your financial database to further ensure accuracy.
Perform template-free A/P invoice data capture with AnyApp technology.
As part of the AnyDoc®INVOICE solution, AnyApp technology, developed by AnyDoc Software,
provides a better way to capture the common data that appears on all your invoices - such as
vendor ID numbers or total amount due - but are found in different locations in each invoice
format.
You simply define the data fields you need to capture, such as Amount Due, or PO
Number. Then AnyDoc®INVOICE automatically and rapidly scans the entire invoice to find any
variation or combination of keywords to locate the data you need. And, AnyDoc®INVOICE will
remember where it found the data the next time an invoice from that vendor is processed, making
data capture even more efficient.
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